Statement of Service

Who can use this correspondence

This correspondence can be used by all employers

Commentary

A Statement of Service is a document provided to a departing employee confirming the employee was employed by the business, and provides brief details regarding the employment. These details include the employee’s position, period of service and a summary of the duties performed.

Unlike a Letter of Reference, a statement of service does not give any opinion as to the quality of the service provided by the employee,

In some circumstances an employer will be obliged to provide a statement of service to a departing employee to comply with the requirements of a relevant industrial instrument or a workplace policy or procedure.

The commentary which accompanies the letter of reference document outlines a range of matters which should be considered in deciding whether to provide a departing employee with a statement of service or a letter of reference.

Important note to subscribers

The commentaries and documents in HR Advance are updated as necessary, to keep them relevant. You should familiarise yourself with the relevant commentary each time you create a document.

This document has been drafted to suit a wide variety of businesses, with a number of options available to enable you to customise the document to better suit your business. Nevertheless, you may need to make other changes to the document so that it suits the specific needs of your business. If you make additional changes, we cannot guarantee that the changes and modifications you make to the document will be legally compliant or enforceable.

This commentary and any additional information provided to assist you in creating this document, does not constitute legal advice.

If you are unsure about any aspect of this document (including the changes or amendments you make to it), you should seek appropriate advice from a lawyer, skilled in these issues. You should consult with your financial advisor in relation to any relevant taxation or financial issues concerning the document you create.

After creating this document, you should read through it carefully to make sure it meets your business needs and is consistent with other industrial instruments, policies and procedures which operate in your workplace. This commentary is not designed to be provided to employees or other workplace participants.

Further information

Further information on how to use this document can be found at the 'How to use correspondence' link on the Correspondence page of the HR Advance website.